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YEARLY BUDGET CYCLE
Current School Year
OCTOBER
Board discussion of Chapter 220 student numbers for the annual contract with Milwaukee Public Schools.
NOVEMBER
District Office Administrative review of current year budget progress with special consideration of:
* The Final Third Friday enrollment compared with projected enrollments.
* Any areas of particular concern affecting current year revenues and expenditures.
* District Office discussion with Administrative Team to identify and discuss ways to be more efficient and effective with consideration of:
* Potential changes in major sources of funding
* Potential changes in major items of expenditure
* Potential changes in enrollments
* Potential changes in delivery of services - expansion, contraction or modification.
DECEMBER
District Office development of updated enrollment projections with principal input.
* District Office preparation of preliminary projection of school/department target budgets using enrollment projections.
* District Office development of enrollment projections using actual rolling averages, principal input and Census data to aid the Board discussion of staffing philosophy for approaches to staffing for next year (class size parameters etc.)
* Business Services preparation of instructions for school and department budgets.
* Board and Adm. Team discussion of budgetary process with staff, Board and community.
* District Office monitoring of DPI information regarding expected levels of state funding for the upcoming school year.
* Human Resources solicits teachers for any notices of lane changes for changes beginning on the payroll
JANUARY
Business Services implementation of budget transfers period for departments and schools.
* Administration and Board development of budget assumptions.
* District Office development of initial staffing plan parameters and costing of staffing plan.
* Business Services preparation of budget files and authorizations of persons for data entry.
* District Office monitoring of DPI information especially as it relates to categorical funding.
* District Office preparation of preliminary revenue estimates utilizing enrollment projections and DPI information.
* Administrative Team confirmation of decision making process for allocation of site budgets.
* District Office/Board discussion regarding the update of the Long Range Facilities Plan.
* District Office/Board discussion of goals and Continuous Plan impact on budget process.
* Board discussion to set Open Enrollment student numbers.
FEBRUARY
Business Services begins data entry of school and department target budgets.
* Business Services reconciliation of all budget requests within the established budget allocation.
* District Office review of first draft of staffing plan with principals.
* District Office discussion of budget issues/progress with Administrative Team.
* Human Resources reviews all early retirement requests and add changes to initial staffing plan.
* Superintendent reviews all recommended staffing and program changes submitted by Administrative Team (based on updated enrollment and class selection information).
MARCH
Human Resources sends out "Letters of Intent" for renewal of teacher contracts
* Business Services meets with Athletic/Activities Director for budget development related to extra-curriculars and upcoming extra duty contracts.
APRIL
Business Services monitoring of current year manual purchase for a cut-off date in the first week of April.
* Business Services monitoring of electronic purchase orders for a cut-off date.
* District Office final review of departmental and site budgets.
* Board discussion and preliminary approval of staffing plan which may include any necessary layoff approvals.
MAY
Business Services compilation of all information into a District Budget Document.
* Administrative Team check and review of final draft Budget Document.
* Administrative Team presentation of final preliminary budget on a site by site basis to the Board, staff, and community.
* Board approval of preliminary budget.
JUNE,JULY, and AUGUST
District Office monitoring of any new developments for the final budget document.
* Business Services updates to budget for new WRS rates, insurance rates and settled contracts.
* Administrative/Board presentation of the final budget document at the Budget Hearing and Annual Meeting.
* Principals hold Registration Days followed by a final staffing plan based upon actual numbers from Registration (phone calls are made to all families regarding ‘no-shows')
* Principals finalize elementary student and teacher class assignments for posting
New School Year
SEPTEMBER
* District Office compilation of Third Friday student membership data.
OCTOBER
* District Office finalization of third Friday enrollments compared with projected enrollments.
* Business Services establishes the tax levy. Tax levy certified to City and Town Clerks .
* Business Services calculates the final revenue cap, tax levy, mill rate, and state aid based on the new data for Board approval.
NOVEMBER
* Business Services calculates the distribution of the levy by municipality; and then files the final levies with municipalities, Department of Revenue and Department of Public Instruction.
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